The Commerce Times

Job Posting – Toronto Academy of Dentistry

Events Co-ordinator Needed

Experienced, take charge professional with ability to manage administration and logistics in support of events of the Toronto Academy of Dentistry is required immediately. Reporting to Executive Director (Interim) and the Board of Directors.

Coordination of up to ten events annually and day to day office administration.

Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.

The event coordinator should have a love for event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with members, volunteers, exhibitors and suppliers.

Event Planning, Production and Administration:
• Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, etc.
• Input registrations received from exhibitors and attendees
• Manage speaker contracts and requirements both in advance and on-site at meeting
• Process badges for events
• Coordinate on-site registration with supplier
• Document meeting details for convention centre, hotels, and suppliers
• Propose new ideas to improve the event planning and implementation process.
• Serve as liaison with suppliers
• Assist with managing on-site production
• Assist with preparing budgets and provide progress reports to Board
• Keep track of event finances
• Prepare and modify event contracts as requested
• Coordinate creating, printing, mailing, emailing and web posting of marketing materials

Office Administration:
• Answer phones and respond to enquiries
• Order office supplies
• Coordinate committee meetings including: meeting materials, attendance, catering
• Coordinate website updates
• Input accounts payables and produce cheques

Qualifications:
• Excellent communication skills, including writing, proof reading skills, and speaking
• Ability to manage multiple projects and work assignments from a variety of staff and volunteers
• Excellent interpersonal skills both in person and by phone, with high professionalism
• Ability to accomplish projects with little supervision
• Fantastic customer service ethic and high expectations for quality
• Proficient using the latest versions of Microsoft Word, Excel, Access, and mail merges, email and web searches

Send resume with salary expectations to:
Elva Gough, Executive Director (Interim) elva@tordent.com
207 – 970 Lawrence Avenue West
Toronto, ON M6A 3B6
Tel: 416.967.5649 Fax: 416.967.5081